Programme, cohort, class
The programme is the plan: modules, years, semesters, courses with weighting and contact hours. Every cohort inherits it; every class teaches to it.
Academic lifeOne record per student, from enrolment to graduation.
EasyClass is used every day by academic administration, teachers and students: programmes, cohorts, classes, sessions, attendance, grades, transcripts, online courses and payments. In French and English, in your institution’s own vocabulary. Set up with GEERD, on your programmes and your templates, never delivered on its own.
Imane Tazi
Year 2 Computer Science · class of 2027
Admission
Enrolled · Sept 2025
Attendance
94%
Payments
Up to date
Semester 4
Passed · 13.4
Semester 4
Passed
Average 13.4 after the 3 July board. Transcript published, downloaded by the student the next day.
board of 3 Jul
Day to day
A day of academic administration with EasyClass.
Four moments, four people, one record.
- 08:15
The head of academic administration
Publishes the week’s sessions for three classes. A room change: the students concerned see it in their timetable, and nobody else does.
- 10:00
A teacher
Takes the register from the session: present, late, absence justified or not. The group’s absence rate updates; the threshold the school set flags anyone over it.
- 15:30
A student
Downloads her transcript and pays her instalment by card, or gets a code to pay cash at an agency. Nobody at the front desk.
- 18:00
Leadership
Opens the student table: attendance, total invoiced, paid, outstanding, late, by cohort. No spreadsheet compiled.
What it holds
Everything academic administration needs. Nothing it will not use.
Each part is described by what it does for someone, not by its spec sheet. The six chapters follow the year as it unfolds: the structure of the programmes, sessions and the register, marks and transcripts, what the student does alone, finance, and who is allowed to see what.
01Structure
Your programmes, named the way you name them.
Catalogue and library
Template courses reused from one cohort to the next; a content library built from blocks (text, video, quiz, activities).
Student import
From your own Excel file, headers in French or English, photos embedded in cells, rows with errors corrected on screen before importing.
Program Structure
- ProgrammeManagement Sciences
- CohortClass of 2026
- ClassGroup A6 courses
- ClassGroup B6 courses
Coefficient3 · 2 · 2 · 1 · 1 · 1
02Sessions and attendance
The register taken in class, consolidated for the institution.
Timetable
One-off or recurring sessions, rooms, teachers, on site or online. Week, month and agenda views; a week export for the student.
Attendance
Four marks, a comment when one is needed. One absence threshold per institution, calculated on scheduled hours, flagging whoever exceeds it.
Online classes
Built-in virtual classrooms with recording and replay, or a Zoom, Teams or Meet link if you prefer. The room opens fifteen minutes ahead.
Attendance
- Salma BenjellounPLJA
- Youssef AmraniPLJA
- Imane TaziPLJA
- P
- Present
- L
- Late
- J
- Justified Absence
- A
- Unjustified Absence
03Grades and documents
From the teacher’s entry to the official transcript, in your own format.
Gradebooks
By course, by cohort, by programme. Calculated columns, resits, and pass rules written as formulas: “if the average is ≥ 10, Passed”.
Exams and assignments
Auto-marked multiple choice, written answers, file submissions, marking rubrics, peer assessment. Grades visible when the teacher decides.
Transcripts, certificates, attestations
Produced as PDFs from your own Word templates, with your own variables. What took weeks is produced on demand.
Gradebook
StudentFinancial analysis×3Capital markets×2Avg
- Salma Benjelloun151314,2
- Youssef Amrani111412,2
04Student portal
The student serves themselves, on the web and on a phone.
Home
“What’s next for me?”: the session about to start, assignments due, exams, recent grades, unread announcements.
Courses and resources
Sessions, materials, assignments, grades, announcements and the course forum. Sign in by email, WhatsApp code, Google or Microsoft.
Profile and requests
Contact details editable; fields owned by the school locked: the student requests the correction, academic administration approves it.
Student portal
Main
- Home
- Schedule
- My Courses
- Assignments
- Grades
- Billing
05Finance
Payment status inside the student record.
Fees and invoices
One-off or recurring fees, invoices with instalment plans, discounts, credit notes. Every revision to a plan is traced with its reason.
Payment online and at an agency
Card online, secured to banking-industry standards, or a payment code to settle in cash at a network of agencies. Transfers, cheques and cash recorded at the office.
Leadership view
By student and by cohort: total invoiced, paid, outstanding, late, payment rate. Read by authorised roles only.
Billing
InvoiceAmount
- F-2026-04124,000 MADDue5 OctPaid
- F-2026-05184,000 MADDue5 JanDue
- F-2026-02314,000 MADDue5 SeptOverdue
06Communication and governance
Everyone sees what concerns them.
Targeted announcements
To the institution, a programme, a cohort, a class or a course. Normal or urgent, with read receipts.
Forum
Questions and discussion per course, marked answers, moderation, anonymity if you allow it.
Roles you define
Roles defined by your institution, with permissions scoped to a programme, a cohort, a class or a course. A teacher sees only their own classes.
Announcements
Academic office2 h ago
Semester 1 resits will be held from 12 to 16 January. Your convocations are in your portal.
Recipients
Management SciencesClass of 2026Official documents
The transcript comes out of your own Word template.
Your office keeps its templates: the transcript, the attestation, the certificate exactly as the supervising authority knows them. EasyClass fills in the variables (student, programme, calculated grades, dates) and produces the PDF for one student or for a whole cohort. At ESFPP, summary tables that used to take weeks are produced in seconds.
EasyClass · Administrative Documents
Transcript of records · MSc Finance
Program MSc Finance · Cohort 2026
Export transcriptExport transcriptsCohort 2026 · 118 students
transcript-msc-finance.docxdocx
org_name
TRANSCRIPT OF RECORDS
Academic year 2025 – 2026
Namefull_name
Student IDid_student
Programprogram_name
Cohortcohort_name
CourseCoefficientGrade
GradebookSemester 4
Signature
{"type":"document_variable","variableName":"full_name"}
transcript-imane-tazi.pdfpdf
TRANSCRIPT OF RECORDS
Academic year 2025 – 2026
NameImane Tazi
Student IDSTU-25-0842
ProgramMSc Finance
CohortCohort 2026
CourseCoefficientGrade
Financial analysis313.9
Capital markets212.7
Average13.4
DecisionPassed
Gradebook · Semester 4
Download
A Word template with its variables, beside the generated transcript.
- Your templates, not ours
- The letterhead, the signatures and the layout stay the ones the authority already knows.
- One student or a whole cohort
- The same template produces one document or three hundred, in a single operation.
- Grades calculated, not retyped
- Weighted averages and pass rules come from the gradebook, not from a manual entry.
- One template per document
- Transcript, attestation, certificate: each keeps its own template, variables and layout.
Set up with you
EasyClass never arrives without the work that comes before it.
We do not configure software before understanding your circuits. The diagnostic follows a grade, an absence and a transcript; the set-up translates your programmes and your templates into EasyClass; the first semester is run at your side.
See how we work on academic administration →One student record
The student comes from admissions. They carry on into AlmaHub.
At enrolment, GEERD brings BrightStep’s admitted applicants into EasyClass with their record, as part of the set-up. At graduation, the graduates and their programme pass into AlmaHub through its invitation API, with GEERD triggering the send for each graduating class: the invitation goes out, and the profile is created with facts the school has verified.
In the field
HEC Rabat: 1,000 students and 14 programmes on one record.
“EasyClass is now at the heart of how we run day to day. It has taken weight off our teams and given us a clear view of our activity.”
Hamza El Kouhen
Deputy General Director, HEC Rabat
1,000+
students
14
programmes
−70%
fewer daily requests to leadership, as measured by HEC Rabat
×4
Executive Education enrolments in 3 years, as HEC Rabat reports
The interface
Clean, in French and English, on phones too.
What follows is the interface as the academic administration team and the students open it: the week and its register, what a student owes and how they settle it, the gradebook with its formula, the whole cohort in one table. The screens are redrawn from the product’s own labels, in both languages.
The week, and the register
The week’s sessions and the register
EasyClass · Lectures
MSc FinanceCohort 2026 · Semester 42 to recordLectures needing attendance
MonthWeekDayAgenda12 – 16 Jan 2026
Lectures
- Mon12Financial analysis08:30 – 10:30 · Classroom B204Attendance 96%
- Tue13Capital markets14:00 – 16:00 · OnlineCompleted
- Wed14Financial analysis10:00 – 12:00 · Classroom B204Now
- Thu15Business English08:30 – 10:30 · Classroom A110Scheduled
- Fri16Capital markets14:00 – 17:00 · Classroom B204Scheduled
Financial analysisNow
10:00 – 12:00 · Classroom B204 · In-person
- Omar IdrissiSTU-25-0838PLJA
- Salma BenjellounSTU-25-0840PLJA
- Imane TaziSTU-25-0842PLJA
- PPresent
- LLate
- JJustified Absence
- AUnjustified Absence
Absenteeism Rate8%Threshold: 20%
The student sees what they owe
Billing on the student’s side, with the cash code
3:30 pm
Billing
Back to billing
Invoice F-2026-0412Due
Tuition fees · 3rd instalment
Issued 5 Jan 2026 · Due 31 Jan 2026
TotalMAD 12,000.00
Paid MAD 8,000.00 of MAD 12,000.00
RemainingMAD 4,000.00
Your payment code
900 616 328 047
Copy code
Show this code at a partner agency and pay MAD 4,000.00 in cash.
We’ll update this invoice once the partner confirms your payment.
Cancel this code & pay another way
Marks, and the formula behind them
A cohort’s gradebook with its formula
EasyClass · Gradebook
MSc Finance · Cohort 2026Active
OverviewStudentsGradebook
Semester 4Search students…Filter by classColumnsExport
StudentFinancial analysisCoefficient 3Capital marketsCoefficient 2Average S4Decision
Omar Idrissi14.212.513.5Passed
Salma Benjelloun11.810.411.2Passed
Imane Tazi13.912.713.4Passed
Avg: 13.3Min: 11.8Max: 14.2Avg: 11.9Min: 10.4Max: 12.7Avg: 12.7Min: 11.2Max: 13.53 / 3 filled
Formulas
- Average S4
- weighted_average(list(Financial analysis, 3), list(Capital markets, 2))
- Decision
- if Average S4 >= 10 returns “Passed”else returns “Not passed”
The whole cohort in one table
The student table with payment status
EasyClass · Students
StudentsAdd Student
Search by name or email…FiltersCohort 2026ColumnsExport
StudentStudent IDAttendancePayment Status
Omar IdrissiActiveomar.idrissi@campus.maSTU-25-083888%(44/50)43 P1 L2 J4 AUnpaid
Salma BenjellounActivesalma.benjelloun@campus.maSTU-25-084078%(39/50)37 P2 L5 J6 AOverdue
Imane TaziActiveimane.tazi@campus.maSTU-25-084294%(47/50)45 P2 L3 APaid
Salma BenjellounOverdue
- Total Invoiced
- MAD 12,000.00
- Total Paid
- MAD 8,000.00
- Outstanding
- MAD 4,000.00
- Payment Rate
- 67%
Further reading
- EasyClass vs Moodle →Moodle delivers courses. EasyClass also holds programmes, grades, attendance and payments. The comparison, line by line.
- EasyClass vs Canvas →Canvas delivers courses, and does it well. EasyClass also holds programmes, transcripts, attendance and payments. The comparison, line by line.
See EasyClass on your own cases.
A thirty-minute demo, prepared with your programmes and your document templates. If you would rather start with the circuit than the tool, ask for a diagnostic.