Solution · Intake
Know who is coming back. Before September, not during it.
Every summer, the same uncertainty: how many pupils and students are coming back, who has paid, who is missing a document, how many groups to open. GEERD starts with a diagnostic of your intake as it happens today, then sets up with your team a way to give every record a status, and leadership one number.
2026 re-enrolments
Reception to Year 13 · 612 families
Families
612
Confirmed
548
Payments up to date
502
Leaving
23
Re-enrolments
90% confirmed
548 of 612 as of 20 May. 41 families chased this morning, Year 6 and Year 7 classes still to settle.
The situation
The intake is prepared in ten files. It is discovered on day one.
The intake is not decided in September: it is decided in May, when nobody yet knows who is coming back, who has paid and who has handed in their file. Those three answers live in three different spreadsheets, kept by three different people. The four exchanges below all date from the spring before.
“Normally, they re-enrol.”
The problem usually starts with “normally”.
“How many files are missing?”
Depends which spreadsheet you open.
“Do we open two groups or three?”
We will know when they turn up.
“Has she paid the first instalment?”
Finance will check and call you back.
It is not a lack of tools. It is the absence of one status per student that everyone reads the same way: re-enrolled or not, paid up or not, complete or not. Without it, the intake is a well-managed improvisation.
How we work
We start by looking at how your last intake actually went.
No software before we understand the sequence. Three phases, in this order.
01
Diagnostic
FreeOne session with leadership and the person who holds academic administration. We reconstruct the last intake: the dates, the files, the chasing, the decisions taken too late. We identify what has to be known before 1 September.
- GEERD
- Runs the session and writes the report: findings, target calendar, first recommendation.
- YOU
- Half a day. The director and the head of academic administration in the room.
02
Set-up
Together we define the new academic year’s cohorts, the fees and their instalment dates, the documents expected and the rule for assigning groups, then we configure EasyClass on that calendar. Current students are brought over with their history; those coming back move into the next cohort through an import that updates existing records, without recreating anyone.
- GEERD
- Configures, migrates the records, trains the team on its own cases.
- YOU
- Approves the calendar and the rules. Two half-days of training.
03
First intake, accompanied
GEERD stays present from the opening of the new academic year’s payments to the second week of term: your team chases and adjusts the groups, GEERD answers the questions and reads the figures with leadership. After that, the team is on its own.
- GEERD
- A weekly session from June to September, one named contact, an answer within 48 hours.
- YOU
- Works in EasyClass day to day.
What changes
On 1 September, the intake is already done.
The intake stops being a day of reckoning the moment you can answer in May the questions you used to ask in September. One status per student, read the same way by academic administration, finance and leadership, is enough to move the campaign three months earlier. The three changes below describe what that looks like.
Every record has an intake status, read by everyone.
In the new academic year’s cohort or not yet, paid up or late, file complete or not: three columns of the student table, kept by the import and by the payments. No more “normally”: academic administration, finance and leadership read the same word at the same time.
Chasing reaches the right people.
A targeted announcement to the cohort, the instalment visible in the student portal: academic administration reads in the unpaid and incomplete-file lists who has not replied, and chases only those.
Groups are built on enrolled students, not on estimates.
Headcount per class and per programme updated at every confirmation; timetables are built on what is real. You know in June whether to open two groups or three, while there is still time to hire a teacher.
2026 intake
All programmes · 12 days out
Expected
1,260
Confirmed
1,187
Newly enrolled
118
No reply
61
Confirmed for the intake
94%
1,187 confirmed of 1,260 expected. 61 with no reply, chased by academic administration by email and in the student portal. Groups frozen on 28 August.
In the field
HEC Rabat: 1,000 students and 14 programmes on one record.
“EasyClass is now at the heart of how we run day to day. It has taken weight off our teams and given us a clear view of our activity.”
Hamza El Kouhen
Deputy General Director, HEC Rabat
1,000+
students tracked
14
programmes
−70%
fewer daily requests to leadership, as measured by HEC Rabat
0
blocking incidents over the year, as HEC Rabat reports
With what
EasyClass holds every student’s record.
EasyClass is GEERD’s academic-life platform: cohorts, classes, fees and instalment plans, student import and updates from your own files, timetables, all in one record per student. Newly enrolled students are brought in by GEERD at the end of the campaign. Configured on your calendar during set-up, never delivered on its own.
Who this is for
Institutions whose intake is decided before term starts.
Wherever the number of returning pupils and students decides groups, hiring and budget.
- International schools and lycées that choose their pupils →
Families who confirm late, siblings to keep together, and classes to settle before June.
- Universities →
Thousands of re-enrolments a year, spread across faculties that do not count the same way.
- Business schools →
Progression conditional on both results and balance, to settle before groups are published.
- Education groups →
Several campuses whose leadership wants the same intake figure, on the same day.
Further reading
- Re-enrolment: knowing before June who is coming back →A school decides its classes, its hiring and its budget on “most of them are staying”. What “most” hides, year group by year group.
- Five signs your admissions have outgrown the spreadsheet →The spreadsheet did not stop working. It stopped saying who followed up with whom, and when.
- Admissions by year group: seats, waiting lists and siblings →A selective school runs one campaign per year group, each with its own seats and rules. A spreadsheet holds the list; it does not hold the rule.
- From spreadsheet to applicant tracking: five steps →Leaving the spreadsheet is not an IT project. It is a move: what you take, what you leave behind, and who holds the keys at the other end.
Let’s talk about your next intake. Before June, ideally.
A free diagnostic: half a day, a written report, no commitment. Or start with five minutes of DigiPulse.