Solution · Academic administration
Less copy-paste. More time with the people you teach.
Grades entered twice, attendance on paper, transcripts retyped by hand, the same question at the desk a hundred times a week. GEERD starts with a diagnostic of your academic operations, then sets up with your team a way for information to be entered once and read everywhere.
Imane Tazi
Year 2 Computer Science · class of 2027
Admission
Enrolled · Sept 2025
Attendance
94%
Semester 4
Average 13.4
Transcript
Published 4 Jul
Semester 4 transcript
Published
Generated after the 3 July board, downloaded by the student on the 4th. No request to the office.
The situation
The academic information exists. It is just entered three times.
A grade starts in the teacher’s notebook, goes through a spreadsheet, reaches the office and comes out on a signed transcript. Along the way the same information has been copied three times by three people with no time to spare. The four questions below are what those copies produce, semester after semester.
“Can you send me her grade again?”
One piece of information. Several versions.
“Where is my transcript?”
The same question at the desk, a hundred times a week.
“What is the absence rate?”
Someone would have to collect the signature sheets.
“Who is over the absence threshold?”
Nobody knows before the board meets.
It is not a discipline problem. These are circuits that pass through too many hands: the teacher enters, the office re-enters, leadership waits, the student queues. Every handover is a chance to make a mistake and an hour lost.
How we work
We start by following one grade, from the paper to the transcript.
No software before we understand the circuit. Three phases, in this order.
01
Diagnostic
FreeOne session with leadership and the head of academic administration. We follow three real circuits: a grade, an absence, a transcript. We count how many times each piece of information is entered and who is waiting on whom.
- GEERD
- Runs the session, writes the report: circuits, re-entry points, first recommendation.
- YOU
- Half a day. The director and the head of academic administration in the room.
02
Set-up
Together we define the academic structure (year groups and classes, or programmes, pathways and semesters), the marking rules and the document templates, then we configure EasyClass to produce your transcripts, certificates and reports in your own format. Teachers are trained on their own courses.
- GEERD
- Configures, migrates the year’s data, trains the office and the teachers.
- YOU
- Approves the structure and the templates. Three half-days of training.
03
First semester, accompanied
GEERD stays present through the first examination board: your team enters attendance and grades and publishes the transcripts, GEERD answers the questions, adjusts the templates and reads the figures with leadership. After that, the team is on its own.
- GEERD
- A weekly session, one named contact, an answer within 48 hours.
- YOU
- Works in EasyClass day to day.
What changes
A grade entered once. Read by everyone who needs it.
Today the same grade exists in three places, and what everyone hunts for is the most recent version. Entered once, by whoever produces it, it stops being something people forward to each other: the transcript, the report and the student table are no longer three documents to manufacture. The three changes below follow from that.
The teacher enters; the transcript produces itself.
Grades, averages, reports, certificates and official transcripts all come from the same data, in your own Word format, with no re-entry. A correction made by the teacher reaches everywhere the grade had already gone.
The student serves themselves.
Grades, timetable, documents, assignment submission and payment from their own portal. The front desk gets its time back: the hundred “where is my transcript?” of the semester stop turning up.
Leadership reads the student table, not a spreadsheet.
Attendance, invoiced, paid, late, by student and by cohort, up to date at every entry; the absence threshold the school sets flags whoever exceeds it. An absence that settles in shows in November, while there is still time to call the student.
Absence threshold
All programmes · current semester
Active students
1,248
Threshold set by the school
25% of scheduled hours
Over the threshold
12 students
Of which Year 1
7
Over the threshold
12 students
Flagged in the student table as soon as the register takes them over the threshold. Academic administration is calling them this week.
In the field
ESFPP measured 40% of administrative time recovered.
“Adopting EasyClass has transformed my working day. The school has recovered 40% of its team’s administrative time, with no blocking incident since deployment.”
Kamal Adam
Director, ESFPP
40%
of administrative time recovered, as measured by ESFPP
330
trainees, 5 programmes
Seconds
for summary tables that used to take weeks
0
blocking incidents since deployment
With what
EasyClass does the daily work.
EasyClass is GEERD’s academic-life platform: academic structure, timetables, attendance, grades, transcripts and certificates, the student portal, online courses and payments, all in one record per student. Configured on your programmes and your templates during set-up, never delivered on its own.
Who this is for
Institutions whose academic administration rests on a few people.
Wherever the same document is produced by hand, every semester, by someone whose job it is not.
- Universities →
Thousands of transcripts per session, with pass rules that differ from one faculty to the next.
- Engineering schools →
Weightings, resits and boards to document, on long programmes where the history matters.
- Vocational training institutes →
Attendance to account for to the supervising authority, and certificates to produce on demand.
- International schools and lycées that choose their pupils →
Several cycles, reports families expect on a fixed date, in two languages.
Further reading
- HEC Rabat →−70% in daily requests to leadership. ×4 Executive Education enrolments.
- ESFPP →40% of the team’s administrative time recovered, as measured by the school.
- The hidden cost of data that does not talk to itself →Nobody invoices the time spent reconciling two files. It is still an institution’s most regular expense.
- The documents an institute redoes every semester →The data already exists, the template almost never changes. Only production should take time, and it is the part that takes the least.
- Why an admissions team deserves better than a generic tool →A sales CRM is not a bad tool. It is a tool whose vocabulary does not cover yours.
Let’s talk about your next reporting period.
A free diagnostic: half a day, a written report, no commitment. Or start with five minutes of DigiPulse.